08/2015 – Present

Senior Proposal Coordinator / Deputy Proposal Manager

§    Read and breakdown an RFP for issues and needs

§    Provide online training for the team if using Privia for their Color Review

§    Manage the worksite; add / remove proposal team members, ensure only employees were members of ‘Company Only Subworkspaces’, submit requests for ‘new’ Privia user accounts, troubleshoot Privia issues, remove subcontractors and consultants from Privia workspace when the proposal is submitted, and if the Graphics Artist is not a Proposal Center employee, ensure they publish final ‘source’ files and final jpg/png files in Privia.

Proposal Team Support

§    Publish all Government documents to Privia

§    Create compare document(s) folder and put in the 01 Gov’t Docs folder in Privia

§    Convert govt pdf files to MS Word documents, as necessary

§    Consolidate all Q&As into a single merged file and publish to Privia

§    During Kick-off Meeting, give out information on Privia file/folder structure; graphics process; DTP; remind the Team that DTP maintains ‘ownership’ of proposal files and removes all edit permissions in preparation for Gold Review’; advise the team where they are to work new documents and that they should be published in the same place; and remind the Team to back up 04 Proposal Working files to Privia by COB each working day

§    Maintain the 02 Admin folder documents, including Contact list, Proposal Information Sheet for Production team to use for compliance check.

§    Provide visitors with instructions on how to map to Proposal Center printers; and request a badge, as required.

§    Develop and maintain Graphics tracking log; Ensure each graphic has a title and action caption before Red Team; perform quality control by running spell check

§    Request DTP to prepare an acronym list for the Red and Gold Team review; validate information.

Color Team Reviews

§    Schedule “review” room(s)

§    Create Privia site for Pink and Red Team Reviews

§    Three days in advance of a Color Team, confirm that all reviewers have access and/or ‘edit’ rights to Privia; request accounts and/or ‘edit’ rights as needed; confirm they have been added to Privia once account has been established

continued)

§    Publish ‘all’ review materials in the appropriate folder under the ‘07 Review Snapshots’ folder, i.e. inbrief/outbrief slide decks, copy of Sections L, M and SOW/PWS and Q&As; Compliance Matrix; Master Outline, review materials, Privia ‘Comments’ Excel spreadsheet, etc.

§    Produce 2-3 copies of the entire proposal and solicitation to have in the review room for the ones that prefer to be in-house instead of remote

§    Train new Privia users; hand out the training materials that I created

§    Ensure reviewers do not retain proposal documents at completion of review meeting

§    Track disposition of comments’ in the ‘Comments’ Excel spreadsheet in Privia

§    Immediately coordinate with Production Lead when there are schedule changes

§    Post Red Team recovery, initiate Production

§    Remove all access and transfer ownership of proposal files to the assigned editor

§    Monitor and track file transfer to DTP when editing is complete. (DTP will create the master file template and move all individual proposal files to the ‘Archive’ folder. DTP owns the master file and publishes to Privia)

§    Manage Gold Team Review and recovery

§    Coordinate with DTP to confirm ‘final’ files are sanitized and pdf/doc files are set to view at 100%

§    Coordinate with Production Lead to produce delivery and back up binders; copy files to CD/DVDs and test; scan for viruses; create delivery label(s) and receipt; package, etc.

§    Manage Book Check, including checking page count against requirements, checking Cover Sheets, Binder Covers, headers / footers; conduct page by page turn; and proof final Gold Team changes/modifications

§    Track proposal delivery

§    Advise the Team when proposal is received by Government

§    Publish signed delivery receipt in the ‘Final Files Submitted’ on Privia

Miscellaneous Companies2013 – 2015

Contractor

ASRC Federal12/2013 – 7/2014

Proposal Coordinator (Two-month contracting assignment)

§    Read and analyzed RFP for proposal needs, wants, and issues

§    Provided Proposal Manager with setting up SharePoint for necessary folders for writers and color team reviews, set-up permission needs

§    Following the Proposal Managers’ set-up the schedule transferred it to the SharePoint calendar

§    Imported all contacts and team members to the SharePoint Team site

§    Set-up a Graphic Log in SharePoint so everyone could see what had been submitted and designed

§    After each color team went over with the PM what edits needed to be made, etc.

§    Handled all administrative functions including tracking hours, mileage, hotel, breakfast, lunch, and dinner costs for both ASRC Federal employees and consultants.  Submitted bi-weekly to the Senior Capture Director

§    Printed the latest version of the proposal every two days and put it on the walls in the War Room daily

Miscellaneous Companies2008 – 2013

Contractor

Raytheon Technical Services Company2004 – 2007

Proposal / Publications Coordinator (Two-year contracting assignment)

§    Read and shredded RFP(s) to incorporate into a compliance matrix

§    Assisted with the proposal schedule, assignments, and production of final product

§    Assisted the Proposal Manager in developing the Red Team evaluation package and in recording, disseminating, and tracking suggested Red Team changes

§    After each color team review edited for format, grammar, style, punctuation, and spelling

Raytheon Technical Services Company (continued)

§    Handled all administrative functions including final proposal production, reprographics, binding, and finishing of document(s)

§    Coordinated final book check process and ensured proposals were delivered within designated timeline

SAIC2001 – 2004

Proposal Coordinator (Three-year contracting assignment)

§    Analyzed Government RFP / IDIQ to determine proposal format and pulled into a compliance matrix

§    Set-up in VPC (collaboration tool); folders, email addresses, etc.

§    Set-up templates with styles to hand off to the writers

§    Provided full support to the Proposal Manager

§    Attended all stand ups and conference calls to keep the team up-to-date on progress and check status against the proposal schedule

§    Desktop published proposal through the color team reviews

Education

Virginia Computer College1976 – 1978

AAS; Computer Technology

Computer Skills/Knowledge

Software: Microsoft Windows Vista; XP Professional, Lotus Notes; Windows NT 2000 XP/OS, 7.1, 6.1; Word 10, 7.0, 6.0, Quicken, Roxio Media Creator, and Adobe Acrobat 10 PRO

Hardware / Machines: CompuGraphic Typesetter; HP 1730, HP LaserJet Scanner, DocuColor 8000, 2045, 6115, Xerox 8142, GPC binding/laminating the Freeflow Scanner 665, and the Fiery Command Workstations.  The Fiery allows you to do back-to-back printing, print tabs so they will fall within your proposal at the appropriate place, fold 11 x 17 printouts and 3-hole punch at the same time, etc.

On-line Resources

FedBiz Ops and FedSouth

Collaboration Tools

SharePoint Administrator, VPC Administrator, and Privia